Program Assistant, Scholarship Management Services

Online Application Form

  • Type: Full-time, 12-month
  • Location: St. Peter, MN
  • Reports to: Lead Program Assistant, Scholarship Management Services

About the Position:
The Program Assistant will provide data entry, technical and general office support to the Scholarship Management Services (SMS) division and backup to switchboard coverage.

Essential Job Functions:

  • Input data in an accurate and timely manner.
  • Data entry for processing wire payments.
  • Create and merge reports, spreadsheets, and documents using appropriate software and systems.
  • Prepares documents for clients.
  • Prepares reports for award payments and prints checks using check printer.
  • Generate invoices and credit memos.
  • Perform tasks in multiple customized and standard operating systems – History System, TR System and Set-Aside System.
  • Effective use of various word-processing functions.
  • Ability to operate switchboard – incoming calls and transfers.
  • Receipt payments.
  • Use written and verbal communication skills to communicate effectively with internal customers.

Functions of All Scholarship America Staff:

  • Adheres to Scholarship America policies and procedures.
  • Performs other duties and miscellaneous tasks as required.
  • Performs miscellaneous, special projects and ad hoc duties as assigned.

Required Skills and Experience:

  • Computer proficiency in MS Office including Word, Excel, and Access.
  • 1-3 years office experience.
  • Vocational school or business school with a data processing or administrative assistant course of study preferred.
  • Strong keyboard skills.
  • Attention to detail and accuracy.
  • Ability to follow instructions.
  • Ability to perform data entry for extended periods of time.
  • Strong proofreading skills.
  • Ability to understand and implement computer applications as developed by programmers.
  • Ability to work cooperatively in a team setting.

Requirements for All Scholarship America Positions

  • Appreciation for and commitment to Scholarship America’s stated Values:
    • Accountable for behaviors and results that create impact.
    • Responsive, serving all constituents with the highest quality standards.
    • United, working together to create the best results for all.
    • Relevant, always evolving processes, products and communications.
    • Integrity. Operates in the most ethical manner, always with students at the heart of our work.
  • Demonstrated ability to work efficiently, effectively and cooperatively with other people; positive attitude.
  • Strong command of the English language, with the ability to communicate both verbally and in writing, including grammar, spelling and punctuation.
  • Highly organized, strong attention to detail in order to produce the highest quality work, including follow up and follow through.
  • Demonstrated ability to add, subtract, multiply, or divide quickly and correctly.
  • Ability to analyze information and evaluating results to choose the best solution and solve problems.
  • Ability to communicate, listen to and understand information and ideas presented.

Application Deadline
September 20, 2015

To Apply:
Complete the Online Application Form.

The Dream Award

Dream Award Scholarship America’s Dream Award is a renewable scholarship fund targeted toward completion. These annually-increasing awards will be given to students selected from across the nation who are entering their second year of education beyond high school.

Success By Degrees

Scholarship America's blog, Success By Degrees, covers items of interest to parents, volunteers, educators and anyone interested in the big issues surrounding education, financial aid and postsecondary success. You'll find policy announcements, news releases and more, every week!

Your Gift Is Crucial

Nearly 1/4 of the U.S. population owes a collective $700 billion in student loan debt. We are committed to helping more students graduate from college with less debt. A gift of just $1 a day -- for a week, for a month, or for a year -- can help ensure that students are able to achieve their goals.

Don't Miss Out!