Program Assistant, Scholarship Management Services

Online Application Form

  • Type: Full-time, 12-month
  • Location: St. Peter, MN
  • Reports to: Lead Program Assistant, Scholarship Management Services

About the Position:
The Program Assistant will provide data entry, technical and general office support to the Scholarship Management Services (SMS) division and backup to switchboard coverage.

Essential Job Functions:

  • Input data in an accurate and timely manner.
  • Data entry for processing wire payments.
  • Create and merge reports, spreadsheets, and documents using appropriate software and systems.
  • Prepares documents for clients.
  • Prepares reports for award payments and prints checks using check printer.
  • Generate invoices and credit memos.
  • Perform tasks in multiple customized and standard operating systems – History System, TR System and Set-Aside System.
  • Effective use of various word-processing functions.
  • Ability to operate switchboard – incoming calls and transfers.
  • Receipt payments.
  • Use written and verbal communication skills to communicate effectively with internal customers.


Functions of All Scholarship America Staff:

  • Adheres to Scholarship America policies and procedures.
  • Performs other duties and miscellaneous tasks as required.
  • Performs miscellaneous, special projects and ad hoc duties as assigned.


Required Skills and Experience:

  • Computer proficiency in MS Office including Word, Excel, and Access.
  • 1-3 years office experience.
  • Vocational school or business school with a data processing or administrative assistant course of study preferred.
  • Strong keyboard skills.
  • Attention to detail and accuracy.
  • Ability to follow instructions.
  • Ability to perform data entry for extended periods of time.
  • Strong proofreading skills.
  • Ability to understand and implement computer applications as developed by programmers.
  • Ability to work cooperatively in a team setting.


Requirements for All Scholarship America Positions

  • Appreciation for and commitment to Scholarship America’s stated Values:
    • Accountable for behaviors and results that create impact.
    • Responsive, serving all constituents with the highest quality standards.
    • United, working together to create the best results for all.
    • Relevant, always evolving processes, products and communications.
    • Integrity. Operates in the most ethical manner, always with students at the heart of our work.
  • Demonstrated ability to work efficiently, effectively and cooperatively with other people; positive attitude.
  • Strong command of the English language, with the ability to communicate both verbally and in writing, including grammar, spelling and punctuation.
  • Highly organized, strong attention to detail in order to produce the highest quality work, including follow up and follow through.
  • Demonstrated ability to add, subtract, multiply, or divide quickly and correctly.
  • Ability to analyze information and evaluating results to choose the best solution and solve problems.
  • Ability to communicate, listen to and understand information and ideas presented.


Application Deadline
September 20, 2015


To Apply:
Complete the Online Application Form.

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